Writing a Subject Line for Your Emails to College Coaches

subject line for emails to coachesBefore you can get a coach to read and respond to your email, you need to get them to open it. You might have a perfect personalized email with a link to your online profile and video but if your subject line looks generic or uninteresting, they might skip right over it. There is no one way to write a single subject line that is good for all coaches and all universities. The information below is meant to provide you with a frame work to think about for each coach and sport specific examples of email subject lines for coaches.

Think About What’s Important to the Coach

Your subject line needs to appeal to that coach and what is unique about their university. It’s not always easy to know what is most important to a coach in the recruiting process, here are a couple of things to consider about different schools.

  • Top level DI programs need to know you qualify athletically – Coaches at this level make their first judgment on recruits based on if they think they are good enough now or will eventually be good enough to play at that level. You need to list your size, best times or the fact you are including a video to let a coach know they can determine your athletic qualifications in that email.
  • You must have the grades to qualify for elite academic universities – The most challenging thing for coaches at elite academic institutions is finding athletes that can get through the admissions process at their school. It takes a lot more then the NCAA minimum requirements.
  • In-state or out-of-state can make a difference – Many public schools are experiencing budget crunches and college coaches are being asked to try and find out-of-state walk-on’s for their programs. If you are inquiring about a walk-on opportunity with an out-of-state public school, tell the coach you are from another state. Similarly, some coaches are asked to recruit in-state for scholarships so you might want to include that in your subject line to in-state schools.
  • Tell a DIII coach you are looking for a DIII opportunity – Coaches at DIII programs have a difficult time finding recruits who understand how financial aid works for DIII athletes. If you are emailing a DIII coach, try to communicate that you understand what a DIII school means for them.

Covering the basics in the subject line

With the idea of making the subject line unique to each program, you want to make sure not to forget the basics. You must include your name, graduation year (or walk-on request) and then the unique information. For example

“John Doe 2015 Grad [unique information” or “Jane Doe Walk-On Interest [unique information]”

Examples of subject lines to coaches

Each sport has slightly different information needed in the headline, below are example for different sports and positions

Baseball [Pitcher] – “John Doe 2015 Grad RH Pitcher 6’2” 190lbs 85mph Video Included”

Baseball [Outfielder] – “John Doe 2015 Grad 5’10” 170lbs 6.75 60-yard dash Skill Video Included”

Basketball – “John Doe 2016 Grad 6’3” SG Highlight Video & References Included”

Field Hockey – “Jane Doe 2015 Grad Olympic Dev. Team Experience Highlight Video Included”

Field Hockey [Academic] – “Jane Doe 2015 Grad 3.9 GPA 1400 SAT Highlight Video Included”

Football [Undersized] – “John Doe 2014 Grad S/CB 4.56 40 yd dash Highlight Video Included”

Football [Walk-on] – “John Doe Walk-On Interest 6’0” 180lb LB/S Already Enrolled in Classes”

Golf – “Jane Doe 2015 Grad AJGA Tournament Results and Skill Video Included”

Ice Hockey – “John Doe Starting Year 2014 BCHL Grizzlies Forward 6’1” 180lbs” *hockey coaches need to know when you are expecting to start college hockey, typically two years after you graduate high school. Also include the league and team you are playing for.

Lacrosse – “John Doe 2014 Grad 6’0” 175lbs Attack Highlight Video Included”

Rowing [Rower] – “Jane Doe 2015 Grad 5’8” 140lb 7:55 2k”

Rowing [Cox] – “Jane Doe 2015 Grad COX 5’2” 95lbs Championship Experience 3.95 GPA”

Soccer [Domestic] – “John Doe 2014 Grad Forward Highlight Video Included”

Soccer [International] – “John Doe 2015 Grad from Germany Video Included playing for International School of Dusseldorf”

Softball [Pitcher] – “Jane Doe 2015 Grad LH Pitcher 55mph Skill Video Included”

Softball [Outfielder] – “Jane Doe2014 Grad OF/LH Slapper 2.6 Home-1st Skill Video Included”

Swimming – “John Doe 2015 Grad 6’2” 1:42.57 200 Free 1:56.2 200 IM”

Tennis – “Jane Doe 2014 Grad #15 RPI Skills Video Included”

Track & Field [Sprints] – “John Doe 2014 Grad 10.7 100m 21.8 200m”

Track & Field [Distance] – “Jane Doe 2015 Grad 2:10 800m 4:52 1500m 3.5 GPA”

Track & Field [Throws] – “Jane Doe 2015 Grad 44’2.5” PR 5’10” 180 lbs”

Volleyball – “Jane Doe 2015 Grad 5’11” OH 9’2” Approach Jump Highlight Video Included”

Water Polo – “John Doe 2015 Grad 6’4” 200lbs HS/HG Highlight Video Included”

Wrestling – “John Doe 2015 Grad 54kg 33-4 Varsity Record Highlight Video Included”

Make sure you have what you need to write an email first

When you read these email headlines you might think to yourself “I don’t have the information necessary to write that.” You might not have a highlight tape, established rankings or maybe your grades aren’t very good. This should serve as a wake up call to get things together and get organized in your recruiting.

Building a college recruiting resume

Getting coaches to respond to your emails

How to Write a College Recruiting Resume for Football

College Football Recruiting Resume

Football coaches are among the hardest coaches to get in contact with in the United States because of the sport’s popularity. Putting together all of your pertinent information, coupled with being persistent and proactive, will help you find the best collegiate playing opportunity.

Putting a Link to Your Online Highlight Video in Your Resume Will Help Get a Coach’s Attention

Want to get the attention of a college football coach? Include a link to your highlight video in your resume. Coaches want to see what you can do, not just hear about it. Having a great highlight video is often the first step in getting recruited.

Strength and speed rule in football. A great resume will show coaches your speed, agility, strength, and quickness. Include your 40-yard dash time, broad jump distance, 5–10–5 shuttle time, vertical jump height, bench max, squat max, and max bench reps (at 185 pounds) in your resume. These items are all things that coaches want to know about you to evaluate your candidacy as a scholar or even a walk-on athlete. As you build a relationship with coaches, any improvements in these numbers are a worthy reason to e-mail a coach to update him on your progress.

Let Coaches Know Your Summer Schedule

What are you doing this summer to become a better athlete and recruit? Tell coaches where you will be. Let them know your upcoming camp schedule. Football coaches want to see athletes compete live, and they don’t have the time to go to every recruit’s games. Holding camps allows coaches to have the athletes come compete in front of them.

If you are serious about wanting to attend camps, you need to proactively reach out to coaches to introduce yourself before going. Take time to sit down and evaluate your prospects of attending the schools at the top of your list. Camp season does not last forever, so you want to go to camps at schools that best fit you academically and athletically. Coaches only scout athletes whom they already know at camps—they usually do not discover new athletes.

Your resume should include the schedule for your upcoming season. Coaches may want to come to one or more of your games. Make it as easy as possible for them to do so. Give them your schedule, including the location of home and away games and the times of your games. Make sure to e-mail a coach if you know of any scheduling changes after a coach already has your schedule.

Include Position Specific Statistics

Putting your position-specific statistics on your resume gives coaches an idea of how well you compete at your current level of competition. Create a chart that displays all pertinent stats for your position. Along with video, position-specific stats will really depict how well you compete at the high school level.

Here is a complete guide on How to Write a College Recruiting Resume.

Do you have questions about college football recruiting? Leave your questions in the comments section below or find us on Facebook, Twitter, or Google+!

Get Coaches to Recruit You With Your Basketball Resume

College Basketball Resume

College basketball is an extremely popular sport in the United States. This makes it hard to reach coaches and find scholarships. Get an edge by proactively sending your resume out to coaches early in your high school career. Here is how you write a resume if you are a basketball player.

Lead off your basketball resume with an introduction about your history and skills as a basketball player. You will also want to talk about your academic accomplishments. This is where you should sell yourself as a great fit for the program. Tell them why you deserve to be a scholarship athlete. Include your academic information as well; coaches look for complete student athletes, not just athletes who will play a sport for them.

Coaches Want to Know Your Statistics

Physical and measurable statistics are one of the most important aspects of building a superior resume. Coaches are looking for big, athletic players. Highlight your ability by displaying your vertical jump, broad jump, 5–10–5 shuttle, and maximum bench and squat. Don’t forget to include your height and weight. If you have exceptional height (6 feet 6 inches and higher), you should include that in your e-mail subject line. For more information on what to include in your e-mail subject line, see the How to Write a Great E-mail Subject section.

Other stats to include are points per game, field-goal percentage, free-throw percentage, three-point field-goal percentage, rebounds per game, assists per game, steals per game, and blocks per game. It isn’t necessary to include all of the previously mentioned stats, just pick which ones are applicable to your position or style of play.

In basketball, evaluation periods allow coaches to scout multiple athletes at the same time via Amateur Athletic Union tournaments and showcase events. Just like camps that schools hold, coaches scout athletes they are already familiar with—so get your resume out there as soon as possible. Tell coaches what showcases you will be playing in; let them know what Amateur Athletic Union teams you play for and what your schedule is and the location of the event. Make it as easy as possible for them to evaluate you in person.

Get a Coach’s Attention With a Highlight Video

Video is the best way to entice coaches to come evaluate you in person. Making a great video involves more than just putting your scoring plays on the video. Show some defense. Put some good shots of you boxing out and rebounding or some great assists to teammates. There is more to basketball than just scoring. Anyone can put together 20–25 clips of them making baskets. The best videos are a compilation of offensive and defensive plays.

Here is our complete guide to writing a resume for college coaches.

Do you have questions about how to get recruited to play college basketball? Leave your questions in the comments section below or connect with us on Facebook, Twitter, or Google+.

Don’t Miss Out on a Scholarship Because of Your Resume

contact information recruiting resume

Coaches are receiving thousands of e-mails a year from recruits looking for the opportunity to play at their school. The majority of e-mails coaches receive they do not respond to because athletes don’t take the time to write a proper e-mail. One of the biggest mistakes athletes make is not including their contact information. There is some standard information coaches need from you when you e-mail them, and it might not be what you think.

You Need to Include Your Contact Information

Below your introductory cover letter, you will need to insert a section with your personal contact information. You should include your home address so coaches can send you packets of information about their program and other correspondence. Also include your home phone number and a secondary phone number, like your cell phone if you have one. This is a good place to put your parents’ or guardians’ names since coaches may call your home; however, coaches will mainly want to talk to you, not your parents. It’s also a good place to put down your date of birth.

Give College Coaches Contact Information for Your References as Well

You will want to include your high school and/or club coach’s contact information including his phone number and e-mail address. Many times, college coaches will want to speak with your current coaches, sometimes even before they respond to you. You should make it as easy as possible for them to get in contact with your coach. Some high school and club coaches prefer e-mail; some prefer phone. Make sure that you discuss the best contact options with your coach before sending your resume. It’s important to notify your coaches that college coaches may be interested in speaking with them about you.

Last But Not Least, Include Your School’s Contact Information

If a coach needs to verify any of your academic information, you should make it as easy as possible for him. The key to a good resume is to make all your important information as accessible as possible. Include your school’s contact information in your resume. Things you want to include are the name of your high school and its main address. Coaches could be interested in verifying your academic information. You can also include your guidance counselor’s name, phone number, and e-mail address on your resume.

For more help in writing your resume, here is our free guide, How to Create a College Recruiting Resume.

Are you having a difficult time getting coaches to respond to your e-mails? Have you had someone look over your resume and verify if it is correct? Leave your questions in the comments section below or connect with us on Facebook, Twitter, or Google+!


How to Write a Resume to Play College Volleyball

play college volleyball

College volleyball coaches do not have large recruiting budgets to scour the country looking for potential recruits; therefore, athletes looking for a volleyball scholarship must proactively reach out to coaches. When contacting coaches, your e-mail will be one of thousands they receive, and it is easy for them to ignore if it doesn’t have what they are looking for. There are steps you can take to make your resume one that coaches want to read.

Get Game Film of All Your Games

Make sure you are filming all of your games. Take your best defensive, offensive, or any other all-around good plays you are involved in and create a highlight film. Upload the film to a website that hosts user videos, such as YouTube. Put the link to your volleyball highlight video in your resume to make it as easy as possible for coaches to view your video. Keep your full-game film on file because coaches will want to see your entire games if they like your highlight film.

Find the Right Club Team

Get on the right club team. It is extremely important to do some research on local volleyball travel and club teams because college volleyball coaches recruit heavily based on what club and travel teams athletes play for. Google club teams in your area, and find out which teams produce the most college athletes. Find out how you can get on these teams.

Find a way to play in the big tournaments. For female volleyball players, the Las Vegas Volleyball Classic in mid-February has given the women who play in that tournament an excellent opportunity to play in front of the top coaches in college volleyball. You should search for events like the Vegas tournament that offer fantastic opportunities to play in front of college coaches. Make sure to send your resume to coaches and to contact them before attending events like this because coaches will only notice you at tournaments if they are already looking for you.

High school competition is also very important. Give coaches some insight into not only your club team playing experience but also your high school playing experience.

Make Sure You Are Collecting Your Statistics

Use statistics to paint a more vivid profile. Coaches are experienced-enough volleyball recruiters to judge what level of competition you are competing in (either through video or through their knowledge of leagues and conferences). Including statistics in your resume allows coaches to judge how well you compete on a given team or league. College coaches want to see your games played, kills, kills per game, total attacks, blocks, blocks per game, solo blocks, assists, assists per game, receiving percentage, digs, and aces.

Here is a complete guide on how to write your college recruiting resume.

Do you have questions about playing college volleyball? Are you playing club and high school volleyball but not getting recruited? Leave your questions in the comments section below or find us on Facebook , Twitter, or Google+!


Get Recruited to Play College Softball

Athnet Softball

You must be active and contact college softball coaches if you want to find a scholarship to compete at the NCAA or NAIA level as a softball player. Softball programs have small recruiting budgets, meaning coaches cannot afford to go out and find athletes. The softball recruiting process relies on athletes who take the initiative to contact coaches themselves. Building a great resume is the first step in getting looked at by college softball coaches.

You Will Need Statistics

Be sure to keep accurate statistics throughout your high school career. Softball coaches will want to know your batting average, on-base percentage, slugging percentage, hits, doubles, triples, home runs, RBIs, runs, and stolen bases. Softball pitchers should include ERA, innings, record, WHIP, strikeouts, and opponents’ batting average. In addition, don’t combine statistics from the different leagues you compete in; keep the stats separate from your travel teams and high school teams.

Research Softball Programs

Start researching softball programs to assess specific needs. You can learn a lot by going to the team’s website and by looking at graduating classes and incoming recruiting classes. If you are a shortstop, look for schools that are graduating middle infielders and have yet to replace them with their current recruiting classes. If you contact schools that have multiple underclassmen or signees that play your position, it is less likely you will be offered a scholarship from them. Find the schools that are loaded with seniors at your position and have yet to sign recruits to replace them.

Keep Each Resume Cover Letter Personalized

Personalize each resume you send by using the information you gathered while researching college programs. Highlight the skills you know will directly contribute to a particular coach’s team. For example, if a coach just lost a significant amount of home run and RBI production, make sure in your introduction to highlight your home run and RBI totals as well as your slugging percentage.

Softball coaches want to know what travel and club teams you are playing for outside your high school team. Describe your highlights and achievements from your travel career. If you are playing in any upcoming softball tournaments, be sure to let coaches know. If you have your future playing schedule, organize it in a table and include it in your resume. Give coaches the dates, locations, and times of your future games.

Make a Highlight Video

How else can you use your resume to generate interest from coaches? Compile a highlight video of your 20–25 best softball plays from your game film. You can generate interest from coaches by uploading your softball highlight reel to a website such as YouTube and including that link in an e-mail.

Do you have questions about writing a resume for softball? Leave your questions in the comments section below or find us on Facebook, Twitter, or Google+.

5 Steps to a Killer Soccer Recruiting Resume

Soccer Recruiting ResumeSoccer recruiting starts earlier than almost any other college sport, making it imperative for athletes to start reaching out to coaches at a young age. Building a great soccer resume will help you introduce yourself to college coaches and help you get a leg up on the competition.

Here are five tips in creating a great soccer resume:

1. Seeing a Player in Person is a Critical Component to Any College Coach’s Evaluation of a Student-athlete.

You must have a complete list of your game schedule. However, this isn’t going to get coaches to just start showing up to your game. Many coaches like to see a video of a player before they commit to making a visit to see them play in person. Make sure your coaches and/or your parents are filming your games. Put together a highlight film of your best soccer plays. Upload it to a video-hosting site such as YouTube and put the link in your resume. Also, be prepared with a full-game of footage, as some coaches may ask for one after they have viewed your highlight film.

2. It is Important to Accurately Show Your Physical Statistics

Tell coaches your height and weight. List your 40-yard dash times, both with and without the ball. Coaches may also want to know your one-mile time, and the results to your vertical jump and broad jump.

3. Depending on Which Position You Play, You Should Include Relevant Statistics

Offensive players should include games and minutes played, goals, goals per game, assists, shots, and total points. Goalies can show stats for games started, win/loss record, goals against, goals against average, shots on goal, saves, save percentage, and shutouts. One thing that is very important is to try and keep separate statistics for the different leagues you are playing in. Don’t group your stats from your high school team in with your stats from your travel team.

4. Another Critical Component in Soccer Recruiting is Summer Camps

If you are serious about playing college soccer, you will need to go to camps. Making contact with coaches before you attend camps is crucial because coaches scout athletes they are already familiar with at camps. Coaches usually do not discover new talent at soccer camps.

5. Highlight Your Strengths and Skills in the Cover Letter or Introduction to Your Resume

The introduction is your initial chance to sell yourself to a coach and explain why you would be a good fit for his or her program. Tell them about your playing history and experience and also about future events. Market yourself in a way that encourages coaches to want to evaluate you as a student-athlete.

Do you have any questions about how to write your soccer recruiting resume? Leave your questions in the comments section below or connect with us on Facebook, Twitter, or Google+!

4 and 1/2 Tips for an Excellent Baseball Recruiting Resume

College Baseball Recruiting ResumeBaseball coaches are continually seeking athletes that are a good fit for their teams. Contrary to popular belief, the recruiting process for baseball does not begin because athletes are found via scouts, athletes are found because they took the initiative to reach out to coaches themselves over e-mail and/or phone. If you are serious about getting recruited to play baseball at the collegiate level, you must create a resume that gives coaches the information they need to make an initial assessment of you and decide if they want to continue the evaluation process.

1. If You Are Going to Attend Baseball Camps (and You Should) Make Sure Coaches Have Your Camp Schedule

Baseball scouts/coaches frequently share information with each other and if they can’t get to a camp you are going to, they may be able to send someone, or talk to a colleague who will be in attendance. Coaches don’t discover baseball players at camps or combines, they evaluate ones they already know about.

2. The Same Goes For Your Travel or High School Schedule

They may want to come see your games or talk to coaches they know who may be going, just like at camps. Baseball coaches want to see you play live, and playing travel ball gives them a great opportunity to do so.

3. Baseball is a Game of Numbers: Statistics Play a Huge Part in Any Good Resume

Include measurable statistics like home to first-base, second-base to home, 60-yard dash times, broad jump distance, max bench press, and squat weights. Include your position statistics as well. Pitching resumes should contain ERA, innings, record, WHIP, strikeouts, opponents’ batting average, and saves (if you are a closer). The most important stats for hitters to display are batting average, on-base percentage, slugging percentage, hits, doubles, triples, home runs, RBIs, runs, and stolen bases. Organize your stats in a table to make it visually appealing to a coach.

*Half a tip: For all of your statistics, make sure to include the league in which you were competing and don’t combine two different leagues. For example, don’t combine your high school and travel ball stats; coaches want to know how you did against the different levels of competition.

4. You Should Discuss Your Playing History in the Introductory Cover Letter

Take some time to describe your experiences with baseball, and why you are a scholarship prospect. The trick is to try to do this in two to three sentences; keep it short and easy to read. The cover letter allows you to set yourself apart from other athletes and distinguish yourself as a scholarship athlete.

Are you having trouble knowing where to start with baseball recruiting? Leave your questions in the comments section below or connect with us on Google+, Twitter, or Facebook!

Contacting College Coaches: Add Academic Information to Your Resume

Get The Grades Recruited

Knowing what academic information you want to include on your resume is a big part of creating a resume that coaches like to read. Many athletes believe that just because they are good at their sport, their academic profile does not matter. This is not true. The NCAA is more focused than ever on increasing academic requirements and raising graduation rates, which translates into coaches being more focused on the academic profile of an athlete.

Coaches Want to Know Your Grades

In the “How to Write an Introduction” article, I discussed the need to talk about your academic achievements in the introduction of your resume. Coaches are not only interested in what you can do for them athletically, but they also want to know what kind of student you are. Having good grades and hitting the books hard show a coach that you are a hard worker. Most athletes love to play their sport; fewer enjoy studying. It’s one thing to put in extra hours in the gym; it’s another to do it in the library. Putting in the time to study will not only help you with admissions; it will also show coaches you are mature enough to handle the rigorous academic and athletic workload that comes with being a collegiate student athlete.

On your resume, you will want to include a section under your cover letter with academic-specific information. You will need your high school name and phone number, cumulative GPA, desired major (if you have one), and SAT and/or ACT score. If you have already started the NCAA Eligibility Center registration process, this is a good place for you to put your eligibility center number. It’s also a good idea to list any honors or AP classes you have taken.

You Need to Fit a Schools Academic Needs, Not Just Their Athletic Needs

By clearly summarizing your academic information in your resume, it allows coaches to easily figure out if you are a good academic fit for their program. There is a lot more that goes into the decision, but by clearly stating this information in your initial contact with coaches, they can begin evaluating your academic profile.

Do you have questions about your academic eligibility? Are you having trouble contacting coaches? Leave your questions in the comments section below or connect with us on Facebook, Twitter, or Google+!


Email College Coaches:Get Your E-mails Opened!

Emailing College Coaches

It Starts with a Great Subject Line

You will want to take some time to put together a great e-mail subject (e-mail title). If this is your first time attempting to contact a coach, your subject could determine whether or not he or she will open your e-mail at all. Presenting your best skills and attributes in a short, concise e-mail subject will give you the best chance for a coach to open your e-mail.

Start off with your graduating class or, for international students, your preferred year of enrollment. The best way to list your graduating class is “Class of 20xx.” You may want to put your graduating class in the beginning because it will help the coach initially identify if you fit his needs. Beware of leading off an e-mail subject with numbers because it makes your e-mail more likely to get caught in a coach’s spam mail folder. Never write your e-mail as “20xx Graduate.” Leading off with words is always better than starting with numbers.

Highlight Your Best Attribute

Next, carefully determine what your best attribute is. Consider the research you did when writing your introduction. If you are applying to a school that has rigorous academic standards or if you are a better student than athlete, you may want to say something like “Class of 20XX (your position or sport) (height and weight) with a (your GPA) and (your SAT).” Coaches look for good academics as much as, if not more than, athletic ability. If you are a better athlete than student, put your best athletic skills or information in the subject. For example, if you are a baseball player, you can say, “Class of 20XX Third Baseman 6’1” 185lbs w/ .400 BA / 75 RBIs.” Combining both academics and athletics works as well; just make sure you can still keep it short.

If you are struggling to concisely summarize your best attributes, you should keep your e-mail subject as simple as possible. Sometimes just saying you have an online video may get your e-mail opened. Say something like “Class of 20XX (position or sport and height/weight) w/ Online Video.” If you don’t have a highlight tape online, you should create one and upload it to a video-hosting site such as YouTube.

If You Aren’t Getting Responses then Try Different Titles/Subjects

Don’t be hesitant to try different titles. Not all titles will work with all coaches. Try to tailor your titles to each coach as much as possible. If you don’t get a response from a coach, try a different subject and e-mail them again. Keep track of which e-mail subjects you get responses to and which ones don’t because it will help you in the future if you decide to reach out to more schools.

If you are really having trouble with creating an e-mail title, ask us for help in the comments section below or on Facebook, Twitter, or Google+!